Club, service, and social organizations exist throughout the College community and are generally open to all students. Someone wishing to start an organization should refer to the section on Registration and Authorization. All clubs and organizations are overseen by the Student Government Association (SGA).
Off-campus social functions by service, club, or social organizations are beyond the scope of control by the College. Neither the presence of an advisor or other employee of the College; the listing of the functions on the College calendar; nor any other College involvement with the club or organization or event shall be construed to cause an off-campus event to be a College event or one which the College, its agents, servants, or employees supervise or control.
No service, club, or social organization is permitted to present itself as an agent of the College. The College does not permit the use of its name in any way by service, club, or social organization in the purchase, rental, lease, borrowing, or any other supplies or services secured for the purpose of holding a social activity.
Georgetown College is not responsible for any indebtedness, account, or other financial arrangement made by any student, student organization, faculty member, or other employee, unless authorized by an official purchase order signed by the President, Treasurer, or Controller, or in writing by the Trustees through the President. The Board of Trustees establishes these policies to maintain fair, consistent, and sound business relationships.
Guidelines for Campus Organizations
There are many student organizations at Georgetown College serving a variety of purposes and interests. Every student organization affiliated with or existing at Georgetown College must have on file in the Student Engagement Office a current copy of its Registered Student Organization Form, and must update this document every fall semester.
Registration and Authorization
All clubs and organizations involving Georgetown College students need College authorization and/or a College approved sponsor or advisor and must be registered through the Portal. Such clubs and organizations must be recommended by an appropriate faculty/staff member. A club or organization seeking authorization must file an appropriate document identifying the purpose, policies and procedures, supervision, membership, activities, and authorization procedures as required by the College. The Dean of Students, Director of Student Engagement, and SGA have the authority to accept or deny the registration of a new club.
A club/organization must maintain a minimum of seven members to be a recognized club. A “Club & Organization Registration” form is available on the portal under the Student Life tab. In order to be in good standing, a club/organization must fill out the “Club & Organization Annual Registration” form in the fall of every year. Registration may be denied or withdrawn at any time by SGA, Dean of Students, or the Director of Student Engagement. This form is on the portal under the student life tab.
To get to the above information, log in to your portal >Departments>Student Life>Student Government Association>SGA Documents & Applications> RSO Applications
Organizational Financial Accounting
All organizations should meet financial obligations in a responsible manner. One irresponsible group can negatively affect the attitudes of merchants toward all campus groups. The residents can use these funds, but normal Business Office procedures must be followed. Damage to machines is paid for before profits are divided. The Offices of Student Life and Development must approve group solicitation efforts.